Photonic Science and Engineering Limited (‘Photonic Science‘) owns and operates this website photonicscience.com – This privacy policy sets out how Photonic Science uses and protects any information that you choose to provide us with when you use this website.

 
Photonic Science and Engineering Limited Data Protection Policy refers to our commitment to treat information of employees, customers, stakeholders and other interested parties with the utmost care and confidentiality. With this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights.
 

Scope

This policy refers to all parties (employees, job candidates, customers, suppliers etc.) who provide any amount of information to us.
 

Who is covered under the Data Protection Policy?

Employees of our company must follow this policy. Contractors, consultants, partners and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or acts on our behalf and may need occasional access to data.
 

Policy elements

As part of our operations, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, financial data etc.

Photonic Science and Engineering Limited collects this information in a transparent way and only with the full cooperation and knowledge of interested parties. Once this information is available to us, the following rules apply.
 

Personal Data

Our data will be:

• Accurate and kept up-to-date
• Collected fairly and for lawful purposes only
• Processed by the company within its legal and moral boundaries

Protected against any unauthorized or illegal access by internal or external parties Our data will not be:

• Communicated informally
• Stored for more than a specified amount of time
• Transferred to organisations, states or countries that do not have adequate data protection policies
• Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)

In addition to ways of handling the data the company has direct obligations towards people to whom the data belongs. Specifically, we must:

• Have prior approval from an individual before data is collected
• Ask permission to do the following
• About how we’ll process their data
• Who can have access to their information
• Have provisions in cases of lost, corrupted or compromised data
• Explain that people have the right to require us to modify, erase, reduce or correct data contained in our databases

To exercise data protection and be compliant with GDPR we’re committed to:

• Restrict and monitor access to sensitive data
• Develop transparent data collection procedures
• Train employees in online privacy and security measures
• Build secure networks to protect online data from cyber attacks
• Establish clear procedures for reporting privacy breaches or data misuse
• Include contract clauses or communicate statements on how we handle data
• Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorisation etc.)

Disciplinary Consequences

All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.
 

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
 

Cookies

Cookies are small data files that are temporarily saved on your hard disk. The information contained in the cookies mainly serves to facilitate navigation. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web traffic and improve our website in order to tailor it to our customer requirements. We only use this information for statistical analysis purposes. A cookie does not allow us access to your computer or any information about you, other than the data you choose to provide us with. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of our website.
 

Links to other websites

Our website may contain links to enable you to visit other websites of interest. Please be advised that we have no control over other websites and cannot be held responsible for the protection and privacy of any information which you provide whilst visiting such websites. These websites are not governed by this privacy statement.
 

Controlling your personal information

Should you have any questions relating to the processing of your personal data, please contact our data protection officer: gdpr@photonicscience.com
 

Data Protection Officer

Our Data Protection Officer can be contacted at the following address:

Photonic Science and Engineering Limited
22 Theaklen Drive
Saint Leonards-on-sea
TN38 9AZ
United Kingdom

Photonic Science reserves the right to amend this policy as occasion requires or as legislation demands.